Google Apps / Sites / Calendar Manual for Organization/Group Colloboration

I am part of an organization of around 50 users using Google apps for our email.? This project is for a “Manual??) to be created for using Google apps for Group collaboration activities (described in more detailed below).? ? The manual should be very clear and easy to understand, must have clear screenshots of all steps, and also give URL where necessary (I can create forwarding URLs or subdomains if required). ? Around 15-25 pages.? Person preparing the Manual must be an expert on Google Apps/Sites - otherwise, I would have done the job myself (I'm not an expert).? ? For someone who is an expert this? shouldn't take more than a? 3 hours.? **YOU DO NOT NEED TO REFER TO THE ATTACHMENTS (31MB) - They are attached only for reference (it includes another Google Apps Manual). ? ** ? ## Deliverables I am part of an organization of around 50 users using Google apps for our email.? This project is for a “Manual??) to be created for using Google apps for the following (primarily for Group collaboration).? The manual should be very clear and easy to understand, must have clear screenshots of all steps, and also give URL where necessary (I can create forwarding URLs or subdomains if required).? ? ? For your reference, I have put the organizations “objective?? and the “project deliverable?? ??" the project deliverable is more applicable to you.? Question: is where you have to decide.? ? | **Department wide group collaboration** | ? **OBJECTIVE**:? Should enable Departments/Groups to collaborate on goals and tasks.? ? **Project Deliverables:** ·? ? ? ? ? ? ? ? Head of the department (HOD) should be able to goals/Tasks for each employee (in consultation with the employee).? This can be in the form of a document created for each employee ("[Template: Project Plan Gantt Chart][1]" or [Template: Yearly Goals][2]) ·? ? ? ? ? ? ? ? Feedback/Collaboration between the HOD and employee(s) on Tasks as outlined in the Project Plan ·? ? ? ? ? ? ? ? The achievement of the tasks outlined shall be used for Performance Appraisal (separate paper based system) ? **QUESTION**: What should this be done on ??" Google site or docs?? ? ? | **Meetings & Follow up** | **? ** **OBJECTIVE**:? To enable meetings to be productive by having (1) clear documentation, (2) follow-up steps , (3) responsibilities assigned and (4) monitoring until all objectives achieved. ? Currently, we use two documents (attached) to facilitate and follow up on meetings: 1.? ? ? ? ? ? **Meeting request form** which is filled and copied and pasted in the email and sent to everyone.? No current system exists for recipients to ok or decline, hence I suggest this be done through Google calendar or some other Google apps feature.? ? The Minutes of Meeting of Last meeting (if it’s a follow on meeting) is attached to the email. **2.? ? ? ? ? ? ** **Minutes of Meeting** ? **Project Deliverable**: There must be one place where all meeting participants can see the past Minutes (MOM) and responsibilities/tasks assigned and their progress.? All information should be entered here after meetings? to create? next steps, tasks,? deadlines, etc. ? ? **QUESTION**: What should this be done on ??" Google site or calendar?? ? ? | **Document Repository** | ? Access to all HR Forms, etc. on Google sites.? **OBJECTIVE**:? Make all forms accessible to all employees.? ? **Project Deliverables**:? Step by step instructions on how to upload documents and how they can made accessible by giving links in other modules.? Only HOD’s (to their respective sites) and HR Department (to all sites) can upload documents.? ? Links to those documents should be given where applicable in other places in the Manual.? ? **To be done in Google Site** ? | **Calendar** | ? **Objective**: To enable everyone to understand why they should use Calendars and how it can ease collaboration.? ? **Project Deliverables:? ** A short write up on Google calendar and how to use it in our team/organization environment (you can use some references from attached Google apps document if you like).